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Rank advancement portfolio guide & template: overview & tips

One possible way to set up your portfolio for rank advancement

overview

Distinction among ranks is made by evaluating the candidate’s potential or progress toward achieving or fulfilling the ideals of a teaching scholar. Teaching scholars should...

  • be recognized scholars in their field
  • should serve as role models for junior faculty
  • should fulfill the requirements of all of the categories of teaching, professional & scholarly activity, and service

The Lecturer shows potential toward achieving the ideals of the teaching scholar.

The Senior Lecturer demonstrates accomplishment in achieving many of the ideals of the teaching scholar.

The Assistant Professor shows potential toward fulfilling the ideals of the teaching scholar.

The Associate Professor demonstrates significant progress toward achieving the ideals of the teaching scholar.

The Full Professor demonstrates the highest level of fulfillment of the University’s ideals of the teaching scholar.

tips & suggestions

Everything in the green font is quoted text from the Woodbury Faculty Handbook section VII. Application for Rank Advancement.

To demonstrate that academic commitment, teaching development, and professional development are ongoing pursuits, only activities that have occurred or have been completed since your last Woodbury promotion (or the beginning of your time at Woodbury if you have not yet been promoted) may be included.

Start early!  A successful application cannot be done overnight.  You will need input and letters from colleagues - and need to allow them enough time for thoughtful and formative contributions.

Sample personal material on this site is severely truncated.  You will want to make sure you fully discuss and document each element.  For many of the items it may be better to create a document that is several pages, and then link to the document rather than including the entire text in one of the boxes.

You may find it helpful to work with a partner.

a sample self-evaluation (one approach--not a standard set in stone)

required items

VII.B.  Full-time faculty rank advancement application includes...

  • Copy of the latest criteria for the rank for which you are applying.
  • Updated copy of your curriculum vitae
  • Detailed summative statement, linked to evidence provided in the application, showing how you meet each of the qualifications for that rank.
  • A reflective, formative self-evaluation with an indication of your future directions in teaching and professional development.
  • Substantial evidence to validate the claims to teaching effectiveness, university service, and professional development in your summative statement. (see section VII.D-F for complete description of requirements for rank advancement)
  • Other materials as requested by the Faculty Personnel Committee and approved by the Faculty Association
  • Any other materials you feel will be informative to the Personnel Committee.
  • Peer Review Requirements (see below)
  • Signature Checklist For Application for Promotion (form in Appendix C in Faculty Handbook)

VII.G Promotion Peer Review RequirementsTo assure that candidates for promotion in rank present the best possible case to the Personnel Committee, formative reviews (discussions that provide constructive feedback) are conducted so that candidates can improve their applications and be alerted to any shortfalls prior to submitting their promotion materials. Therefore, applicants for promotion must.... 

1. Solicit the advice of at least two members of the faculty of the rank they are seeking, preferably faculty within their own department or school with experience on the Personnel Committee. The candidate must present these faculty members with his or her promotion portfolio and give them sufficient time to review the materials and discuss them with the candidate. The candidate must then obtain the signatures of both these faculty members on the form below [Appendix C]. The signatures are acknowledgments, not endorsements.

2. Notify their department chair and dean (or dean only in the case of a department chair) of their decision to seek promotion. The candidate must then obtain the signatures of the dean and chair on the form below  [Appendix C]. The signatures are acknowledgments, not endorsements.

3. Secure at least two letters of recommendation from Woodbury faculty and at least one letter from non-Woodbury faculty acquainted with their educational or professional work. Ideally, these faculty should be of the rank that the candidate is pursuing. The letters of recommendation should directly address criteria outlined in the Promotion Policy. Additional letters from administrators and/or professionals knowledgeable of the candidate’s work may also be included. Letters of recommendation may be solicited from one’s department chair and/or dean, but failure to seek such a letter will not be prejudicial to the candidate’s application.